Launching into a new era of Event Planning

Launching into a new era of Event Planning

By Mike Piacentino

Launching into a new era of Event Planning

By Mike Piacentino
Cloud-based suite of software provides a more efficient and unified event-planning experience across the University

The university’s Event and Conference Management System (ECMS) implementation team - made up of representatives from UMIT, Student Affairs, Miami Law School and other units - has been working diligently to bring the new system online for the University of Miami. Once fully operational, the ECMS suite of cloud-based software platforms will facilitate nearly all aspects of event scheduling and planning across all UM campuses. From venue requests and reservations to event registration, payment processing, and seat diagramming, all critical aspects for a comprehensive approach to event planning are now together in one system.

The central component the software package, Event Management System (EMS), allows users to view, search for, and book a variety of spaces located within all UM event venues. With EMS, all venues will be incorporated into one portal, eliminating the need to contact multiple venue managers in order to find an available space on campus.

The Law School, Athletics, Newman Alumni Center and the Student Center Complex are already using EMS to manage their event reservations, and more campus venues are in the implementation phase right now. As more campus partners join, a master calendar of all events will be released to the UM community providing one website to see what “The U” has to offer.

“ECMS, and more specifically EMS, has already been a major improvement and an important step towards efficiency in event management at UM,” said Richard Kenney, director of the Office of Conference Services. “This fully integrated tool will not only provide administrators with up to date information, but it will also allow students, faculty and staff to more easily get more involved across all disciplines.”

To schedule your next event at one of the venues already using EMS, visit ecms.miami.edu. If you are interested in adding your events or venue to the platform, contact the Office of Conference Services at conferences@miami.edu.