Hurricane Irma - Advisories

By UM News

Hurricane Irma - Advisories

By UM News
The University of Miami continues the recovery effort from Hurricane Irma.

Advisory 12: Friday, September 15, 6:30 p.m.

The University of Miami continues to remove debris and repair infrastructure throughout the Coral Gables campus, with power restored to nearly all buildings. About 60 percent of all debris on the Coral Gables campus—an amount that would fill 1,500 full-size pickup trucks—has been removed, and crews will continue working throughout the weekend.

Network service has been restored to 98 percent of the campus, and the UM Information Technology service line has resumed operations in the Gables One Tower.

The following are important dates concerning the academic calendar:

  • Rosenstiel School graduate students, faculty, and staff will return to campus on Monday, September 18. Graduate classes on the Rosenstiel campus will resume on Monday.
  • Medical classes will resume on Monday, September 18, including physical therapy classes on the Coral Gables campus.
  • All School of Law, doctoral, and M.F.A. classes on the Coral Gables campus will resume on Wednesday, September 20.
  • Nursing students who have previously scheduled off-site clinical experiences that begin on Wednesday, September 20, should begin those off-campus experiences as scheduled.
  • The School of Business Administration’s Professional MBA program courses will be held as scheduled on Saturday and Sunday, September 23 and September 24, in classrooms at the School of Law on the Coral Gables campus; students should contact PMBA administrators for exact classroom locations on those days.
  • All other classes will resume on Monday, September 25.

Information concerning other campus operations and special events:

  • Regular Hurry ’Canes Shuttle Service resumes on Wednesday, September 20.
  • Residential Colleges and University Village will open on Friday, September 22. (REVISED, RESIDENTIAL HALLS OPEN SEPTEMBER 21)
  • UM Football will take on Toledo on Saturday, September 23, at 3:30 p.m. at Hard Rock Stadium as scheduled. We encourage all students to attend Saturday’s game and cheer on our Miami Hurricanes.
  • Essential Coral Gables faculty and staff are to report for their regular work schedules on Monday, September 18, at the direction of their department supervisor. The Canterbury Preschool will be fully operational starting Monday, September 18, to help support essential employees.

Essential employees should park in their regularly assigned lot, unless their lot is closed for maintenance and debris removal. Do not move any parking barricades. Vehicles parked in closed lots will be relocated to an available lot or garage.

Essential employees arriving to the Coral Gables campus via Metrorail on Monday and Tuesday, September 18 and 19, can call 305-298-6128 for the on-demand Safe Ride van service for transportation from the University station to their on-campus worksite. Regular Hurry ’Canes Shuttle service on the Coral Gables campus resumes on Wednesday September 20.

For Rosenstiel students and employees, a shuttle from the Vizcaya Metrorail station to the Rosenstiel campus will run every 30 minutes from 8 a.m. to 6 p.m. on Monday, September 18, through Friday, September 22. Visit UMshuttles.com or the UMiami mobile app on your smartphone for the Rosenstiel shuttle schedules.

All remaining faculty and staff are to report on Wednesday, September 20. Please be prepared to report to work on your normal schedule, or notify your supervisor if there are circumstances that prevent your return.

For pay information during a declared emergency or disaster, employees may review the Compensation During an Emergency/Disaster policy, UM Emergency/Disaster Pay SummaryUMH Emergency/Disaster Pay SummaryWorkday Disaster Pay tip sheet, and Kronos Disaster Pay tip sheet.

Florida residents impacted by Hurricane Irma can now register for disaster assistance from the Federal Emergency Management Agency (FEMA). Individuals can find more information online and register for assistance at www.DisasterAssistance.gov, through the FEMA App or by calling 1-800-621-3362 between 7 a.m. and 11 p.m.

Visit www.miami.edu for the latest updates and information and monitor UM Emergency Management social media at Facebook.com/UMiamiENN and Twitter.com/UMiamiENN.


Advisory 11: Thursday, September 14, 6:45 p.m.

The University of Miami continues to make significant progress in the recovery process, with the aim of completing debris removal and restoring power and infrastructure throughout the Coral Gables campus. Effective Monday, September 18, all classes will resume on the medical campus along with graduate classes on the Rosenstiel campus.

Power has been restored to nearly all buildings on the Coral Gables campus; across U.S. 1, power has been restored to the Gables One Tower. Debris collection has been a substantial challenge; on the Coral Gables campus, debris collected to date would fill 800 pickup trucks.

All campus housing, which includes some 2,000 rooms, has been inspected, and network service has been restored to 95 percent of the campus. The Student Health Center, located in The Lennar Foundation Medical Center, was open from 11 a.m. to 4 p.m. today and will be open for the same hours tomorrow. The Canterbury Preschool will be fully operational starting Monday, September 18, to help support essential employees.

The following are important dates concerning operations, the academic calendar, and special events:

  • Rosenstiel school graduate students, faculty, and staff will return to campus on Monday, September 18. Graduate classes on the campus will resume on Monday. 
  • Medical classes will resume on Monday, September 18, including physical therapy classes on the Coral Gables campus.
  • Law School classes will resume on Wednesday, September 20.
  • Residential Colleges and University Village will open Friday, September 22.
  • UM Football will take on Toledo on Saturday, September 23 at 3:30 p.m. at Hard Rock Stadium as scheduled. We encourage all students to attend Saturday’s game and cheer on our Miami Hurricanes.
  • All other classes will resume on Monday, September 25.

Essential Coral Gables faculty and staff are to report for their regular work schedules on Monday, September 18 at the direction of their department supervisor. All remaining faculty and staff are to report on Wednesday, September 20. Please be prepared to report to work on your normal schedule, or notify your supervisor if there are circumstances that prevent your return.

For pay information during a declared emergency or disaster, employees may review the Compensation During an Emergency/Disaster policy, UM Emergency/Disaster Pay SummaryUMH Emergency/Disaster Pay SummaryWorkday Disaster Pay tip sheet, and Kronos Disaster Pay tip sheet.

Florida residents impacted by Hurricane Irma can now register for disaster assistance from the Federal Emergency Management Agency (FEMA). Individuals can find more information online and register for assistance at www.DisasterAssistance.gov, through the FEMA App or by calling 1-800-621-3362 between 7 a.m. and 11 p.m.

Visit www.miami.edu for the latest updates and information and monitor UM Emergency Management social media at Facebook.com/UMiamiENN and Twitter.com/UMiamiENN.



Advisory 10: Wednesday, September 13, 6:45 p.m.

We have made significant progress with the cleanup of debris and restoration of vital infrastructure and power on the University of Miami’s three main campuses. Today, the CSTARS facility resumed operations, and the University of Miami Health System and Miller School of Medicine also resumed clinical operations.

Efforts at Coral Gables and Rosenstiel campuses remain ongoing, and a timeline toward the resumption of normal operations is detailed below. A team of 300 critical UM personnel and University vendors are working diligently on response and recovery efforts.

Countywide, Florida Power & Light (FPL) is in the process of restoring service. Several major campus buildings, including many of the residential colleges, remain without power or air conditioning. All exterior roads have been cleared of debris.  

The University announces the following important updates regarding operations, the academic calendar and special events:

  • RSMAS graduate students, faculty and staff will return to campus on Monday, September 18. Graduate classes on the Marine campus will resume on Monday. 
  • Medical classes will resume on Monday, September 18. 
  • Law School classes will resume on Wednesday, September 20.
  • Residential Colleges and University Village will open Friday, September 22.
  • UM Football will take on Toledo on Saturday, September 23 at 3:30 p.m. at Hard Rock Stadium as scheduled. We encourage all students to attend Saturday’s game and cheer on our Miami Hurricanes.
  • All other classes will resume on Monday, September 25.

The University will release a revised academic calendar that ensures completion of the full academic semester. Additionally, we will provide new dates for graduate student theses and defenses.

Essential Coral Gables faculty and staff are to report for their regular work schedules on Monday, September 18 at the direction of their department supervisor. All remaining faculty and staff are to report on Wednesday, September 20. Please be prepared to report to work on your normal schedule, or notify your supervisor if there are circumstances which prevent your return. To assist our UM faculty and staff in their personal recovery, the University has approved up to 24 personal hours to each regular full-time or regular part-time (benefits eligible) faculty and staff member, in addition to existing benefits. These hours must be used by May 31, 2018. Human Resources will provide further guidance regarding eligibility and utilization of these hours.

For pay information during a declared emergency or disaster, employees may review the Compensation During an Emergency/Disaster policy, UM Emergency/Disaster Pay SummaryUMH Emergency/Disaster Pay SummaryWorkday Disaster Pay tip sheet, and Kronos Disaster Pay tip sheet.

Florida residents impacted by Hurricane Irma can now register for disaster assistance from the Federal Emergency Management Agency (FEMA). Individuals can find more information online and register for assistance at www.DisasterAssistance.gov, through the FEMA App or by calling 1-800-621-3362 between 7 a.m. and 11 p.m.

Visit www.miami.edu for the latest updates and information and monitor UM Emergency Management social media at Facebook.com/UMiamiENN and Twitter.com/UMiamiENN.


Advisory 9: Tuesday, September 12, 6:30 p.m.

While the damage to our campuses is not as devastating as we feared, there are substantial infrastructure and power issues, as well as significant tree damage and debris to the interior, making the Coral Gables and Rosenstiel campuses inaccessible. Critical UM personnel are working diligently with our vendors to normalize operations on both campuses.

We currently expect Coral Gables and Rosenstiel faculty and staff to report for their regular work schedules on Monday, September 18. Please be prepared to report to work on your normal schedule, or notify your supervisor if there are circumstances which prevent your return. We will be under normal operations and therefore, all rules for time away from the office will be in effect. To assist our UM faculty and staff in their personal recovery, the University has approved three (3) personal days to each faculty and staff member, in addition to existing benefits. These personal days must be used by May 31, 2018.

A decision on Coral Gables and Rosenstiel campus classes, and the reopening of residence halls, is forthcoming. We anticipate making this decision by 5 p.m. Wednesday, September 13. This decision will depend exclusively on our ability to provide a safe living and learning environment for our students.

As noted earlier, the earliest that classes will resume on all campuses – Coral Gables, Rosenstiel and Medical – will be Monday, September 18.

The University will announce a revised academic calendar that ensures completion of the full academic semester.

Additionally, we will provide new dates for graduate student theses and defenses. Based on the current situation, University leadership has every intention to complete the full semester, with some accommodations to the existing calendar.

Mahoney/Pearson, Pavia and Merrick Garages are now open. We ask that individuals picking up their vehicles enter campus through Stanford Drive and follow instructions from UMPD for pickup. Ponce, Albenga and Scodella Garages are also open, with UM Parking and Transportation on site to assist with vehicle retrieval.

The University of Miami Health System and Miller School of Medicine are resuming normal operations (EXCEPT FOR MEDICAL CLASSES) Wednesday, September 13. All clinical and research faculty and staff are instructed to return to work on this date.

As part of the health system, The Lennar Foundation Medical Center will resume normal operations on Wednesday, September 13.

For pay information during a declared emergency or disaster, employees may review the Compensation During an Emergency/Disaster policy, UM Emergency/Disaster Pay SummaryUMH Emergency/Disaster Pay SummaryWorkday Disaster Pay tip sheet, and Kronos Disaster Pay tip sheet.

Visit www.miami.edu for the latest updates and information and monitor UM Emergency Management social media at Facebook.com/UMiamiENN and Twitter.com/UMiamiENN.



Advisory 8: Monday, September 11, 6:45 p.m.

Damage assessment and recovery teams have been working throughout the day to rapidly clear debris and identify and address all safety hazards left by Hurricane Irma. This meticulous street-by-street and building-by-building task will continue across the University of Miami tomorrow.

Many University buildings, especially those on the Coral Gables campus, remain without power and there is extensive tree and other debris across the Coral Gables and Rosenstiel campuses.

As noted earlier, the earliest that classes will resume on all campuses – Coral Gables, Rosenstiel and Medical – will be Monday, September 18. The University will update students as soon as possible about the opening of the residential colleges.

The University of Miami Health System and Miller School of Medicine are continuing to issue separate advisories on when classes will resume and with more detailed information on resumption of clinical, non-essential, and essential operations.

All parking garages will remain closed until the UM Police Department and Facilities Management inspect them and indicate that they are safe to open. A communication will be issued when the garages reopen.

For pay information during a declared emergency or disaster, employees may review the Compensation During an Emergency/Disaster policy, UM Emergency/Disaster Pay Summary, UMH Emergency/Disaster Pay Summary, Workday Disaster Pay tip sheet, and Kronos Disaster Pay tip sheet.

Visit www.miami.edu for the latest updates and information and monitor UM Emergency Management social media at Facebook.com/UMiamiENN and Twitter.com/UMiamiENN.


Advisory 7: Monday, September 11, 10:00 a.m.

As the University of Miami and the UM community transition into recovery mode from the impacts of Hurricane Irma, UM Emergency Management provides tips on dealing with the storm’s aftermath safely and methodically.

The safety of all UM students, faculty and staff is of the utmost importance. South Florida counties and cities also offer important information regarding storm recovery, and the UM community is encouraged to seek out additional information from those entities.

PLEASE TAKE NOTE: EVERYONE IS ADVISED NOT TO COME TO THE GABLES AND ROSENSTIEL CAMPUSES DUE TO SAFETY HAZARDS INSIDE AND OUTSIDE OF OUR BUILDINGS AFTERMATH ASSESSMENTS ARE UNDERWAY AND WE WILL SEND UPDATES WHEN ESSENTIAL PERSONNEL ARE CLEARED TO RETURN AS SOON AS POSSIBLE.

The parking garages on campus also will remain closed until the UM Police Department and Facilities Management inspect them and indicate that they are safe to open. A communication will be issued when they are opened.

Remember, the earliest that classes will resume on all campuses – Coral Gables, Rosenstiel and Medical – will be Monday, September 18. Visit www.miami.edu for the latest updates and information.

Please keep in mind: 

  • Remain inside until local officials say it’s safe to leave. The majority of storm fatalities happen after the storm. If you must go outside, be aware of fallen objects, standing water, and downed electric wires.
  • Students and employees should contact family members by any available means and advise them you are okay.
  • Employees should check in with their supervisor or designee to inform him/her of your status and where you can be reached.
  • Follow instructions from local authorities via radio and/or television.
  • Do not return to the campus until the “all clear” is sent via the UMiami Emergency Notification Network (ENN) unless you are pre-designated as essential by your supervisor. Essential personnel should get their work schedules and locations from their supervisors.
  • Await further instructions from University officials.
  • Check for updates at www.miami.edu/prepare or 1-800-227-0354.

The University community is urged to monitor UM Emergency Management social media accounts http://www.facebook.com/UMiamiENN and  http://www.twitter.com/UMiamiENN for  interim updates.

For additional information on how to prepare for hurricanes, visit the UM Hurricane Preparedness website.


ENN Alert: Monday, September 11, 9:40 AM

Damage assessments of all University of Miami campuses is underway. An initial assessment of the Coral Gables and Marine Campuses has identified major safety hazards. The campuses are closed.

Medical Campus / UHealth please refer to previous communication issued last night.

Additional updates will be provided at facebook.com/UMiamiENN and twitter.com/UMiamiENN


Advisory 6: Sunday, September 10, 11:45 a.m.

Since a week ago when it appeared that Hurricane Irma could threaten South Florida, the safety of our community has been our paramount concern. We extend our thoughts and prayers to everyone who has been impacted by this devastating storm.

We are proactively planning the recovery process. This is the latest information:

  • The earliest that classes will resume on the Coral Gables main campus and Rosenstiel Marine campus will be Monday, September 18. All other activities at the University are cancelled through that time.
  • We are revising the academic calendar for the rest of the semester; we’ll share additional information as soon as possible.
  • We will update students as soon as possible about the opening of the residential colleges.
  • Separate communications will be sent to non-essential employees from Human Resources or supervisors about when they should return to work.
  • The University of Miami Health System and Miller School of Medicine will issue separate advisories on when classes will resume and with more detailed information on resumption of clinical, non-essential, and essential operations.

Campuses will be surveyed to assess damage and determine the extent of impacts either Monday or Tuesday. An ENN alert will be issued when the preliminary safety assessment has concluded and essential personnel only may return to campus

The parking garages on campus also will remain closed until the UM Police Department and Facilities Management inspect them and indicate that they are safe to open. A communication will be issued when they are opened.

We appreciate your patience and understanding as we work through this complex situation. The safety and interests of the ’Canes community are of the utmost importance. 

The University community is urged to monitor UM Emergency Management social media accounts http://www.facebook.com/UMiamiENN and  http://www.twitter.com/UMiamiENN for interim updates.


ENN Alert: Sunday, September 10, 7:39 AM

A TORNADO WARNING has been issued for Miami-Dade County including the Medical Campus.

SPECIFIC ACTION GUIDELINES

1. Go into an interior room or hallway on the lowest floor, if possible.

2. Stay away from windows, doors, and outside walls.

Check the National Weather Service forecast for updated information regarding this incident.

UM EMERGENCY GUIDE - Weather Action Guidelines

Additional updates will be provided at facebook.com/UMiamiENN and twitter.com/UMiamiENN


Advisory 5: Friday, September 8, 2:00 p.m.

The University of Miami continues to closely monitor Hurricane Irma, a major category 4 storm with maximum sustained winds of 150 mph, which will have major impacts in Miami-Dade County.

The Coral Gables main campus, Rosenstiel Marine campus and Medical campus will remain closed through Tuesday, September 12. All out-patient clinical operations across the University of Miami Health System will also be closed through Tuesday.

The University has completed all its storm preparatory actions to ensure the safety of the UM community and facilities. Everyone should be prepared to put their hurricane plans into action and shelter-in-place for the storm.

Following the hurricane, all supervisors throughout the University should be in contact with their employees to find out how they fared the storm and their availability to report to work. It is anticipated that on Monday all campuses will be surveyed for damage, and an advisory will be issued when conditions are safe for movement on each campus.

This storm continues to be a rapidly evolving situation, and changes may need to be made quickly regarding University operations. If this were to occur, these will be communicated via an ENN alert.

The University community is urged to monitor UM Emergency Management social media accounts http://www.facebook.com/UMiamiENN and http://www.twitter.com/UMiamiENN for interim updates.

For additional information on how to prepare for hurricanes, visit the UM Hurricane Preparedness website.


Advisory 4: Thursday, September 7, 6:30 p.m.

The University of Miami continues to closely monitor Hurricane Irma, a major category 5 storm with maximum sustained winds of 175 mph, which is expecting to have major impacts in Miami-Dade County.

All University campuses will remain closed through Monday, September 11. This includes the Coral Gables main campus, the Rosenstiel Marine campus and the Medical campus near downtown Miami. All clinical operations across the University of Miami Health System will also be closed on Monday.

The University is finishing its storm preparatory actions to ensure the safety of our University community and facilities. All of the campuses are safe and secure, with shuttering and sandbagging of buildings nearly complete.

This storm is a rapidly evolving situation, and changes may need to be made quickly regarding University operations. If this were to occur, these changes will be communicated via an ENN alert.

Employees: For pay information during a declared emergency or disaster, please review the Compensation During an Emergency/Disaster policy, UM Emergency/Disaster Pay Summary, UMH Emergency/Disaster Pay Summary, Workday Disaster Pay tip sheet, and Kronos Disaster Pay tip sheet.

The University community is urged to monitor UM Emergency Management social media accounts http://www.facebook.com/UMiamiENN and http://www.twitter.com/UMiamiENN for interim updates.

For additional information on how prepare for hurricanes, visit the UM Hurricane Preparedness website.


ENN Alert: Wednesday, September 6, 12:00 p.m.

Marine Campus will close to non-essential operations at 12:00 PM today.

The Coral Gables (excluding the Lennar Foundation Medical Center) Campus will close at the end of Wednesday, and remain closed at least through Sunday, September 10, except for those select essential personnel, as identified in units' UReady Continuity Plan, with a role in campus preparation of critical functions. Residential housing and dining halls will remain open, but other facilities on the campuses-including the libraries, wellness center, and Student Center Complex-will be closed at that time.

An additional communication will be issued later today by the University of Miami Health System and Miller School of Medicine with more detailed information on changes to clinical, non-essential, and essential operations.

Additional information will be posted on facebook.com/UMiamiENN and twitter.com/UMiamiENN


Advisory 3: Wednesday, September 6, 9:00 a.m.

The University of Miami is closely monitoring Hurricane Irma, a major category 5 storm with maximum sustained winds of 185 mph, which is currently located approximately 1,200 miles east-southeast of Miami-Dade County. The potential for impacts to South Florida are increasing and plans are being rapidly implemented to ensure the safety of our University community and facilities. The earliest time South Florida would experience impacts is still Friday evening. This storm is a rapidly evolving situation, and changes may need to be made quickly regarding University operations. If this were to occur, these changes will be communicated via an ENN alert.

The University is strongly encouraging all UM students to rapidly implement evacuation plans and leave South Florida no later than the end of Thursday. Any on-campus students who do not evacuate may be required to relocate to an off-site University or government evacuation center that only serves as a refuge of last resort and has the most basic of accommodations.

All classes and student-related events on all campuses are cancelled today through Friday, September 8, as well as all weekend classes. At a minimum, students will be given 48 hours notice to return before classes will resume, and an exact date for the resumption of classes on the Coral Gables and Marine campuses has not been set. 

The Coral Gables (excluding the Lennar Foundation Medical Center) and Marine campuses will close at the end of Wednesday, and remain closed at least through Sunday, September 10, except for those select essential personnel, as identified in units’ UReady Continuity Plan, with a role in campus preparation of critical functions. Residential housing and dining halls will remain open, but other facilities on the campuses—including the libraries, wellness center, and Student Center Complex—will be closed at that time.

An additional communication will be issued later today by the University of Miami Health System and Miller School of Medicine with more detailed information on changes to clinical, non-essential, and essential operations.

President Frenk declared a State of Emergency to emphasize the importance of response to this critical threat to life-safety and ensure all necessary University resources are being allocated to prepare for this storm. The University’s Emergency Operations Center has been activated to ensure a coordinated University response over the coming days.

Students living on campus have had mandatory floor meetings and received information from staff in their residential colleges; all students should communicate with their parents about their plans. Faculty and staff should make sure that their unit and personal emergency plans are in place.

Employees: The time card approval deadline was moved to today, Wednesday, September 6 at 3 p.m. Because of early approval, you will need to estimate any missed punches for tomorrow before approving the timecard. If you have any questions, please email the Payroll Office at etk.payroll@miami.edu.

The University community is urged to monitor UM Emergency Management social media accounts http://www.facebook.com/UMiamiENN and http://www.twitter.com/UMiamiENN for interim updates.

For additional information on how prepare for hurricanes, visit the UM Hurricane Preparedness website.

The UM Crisis Decision Team will meet again today, and another Storm Alert will be issued this afternoon.

******************************************************

The following are action guidelines that should be taken now to ensure you are prepared to weather the storm:

  • All members of the UM community should take steps to ensure that the University can communicate with you during an emergency. Make sure the University has your personal contact and emergency contact information.
    • Students: Go to Cane Link and confirm or update your emergency contact information.
    • Faculty and Staff: Go to Workday and confirm or update your contact information.
  • Ensure you have an emergency kit with essential supplies you would need for a minimum of 72 hours after a disaster.
  • Back up all computer files on a cloud-based or network storage solution. 
  • Students living on-campus will receive additional information from staff in their residential colleges.
  • All employees and students should ensure their work area and homes are appropriately prepared. We also highly recommend you take pictures of your work space, including high-value assets, and home before any impacts.
  • Add your supervisor’s phone number and UM Emergency Information Hotline (800-227-0354) to your cell phone contacts.
  • Monitor Official UM Emergency Management Social Media Accounts: Facebook and Twitter.  
  • Supervisors and unit emergency planners should confirm through the UReady Continuity Planning System that their unit’s continuity plan is up-to-date and that all relevant emergency plans and policies are readily accessible.
  • Each unit’s human resources partner can use the “UM Emergency Contact Information” Report in Workday to provide management with the latest contact information for all employees in the unit. Printed copies of this report should be maintained by managers and a copy uploaded into UReady. 

******************************************************

Emergency Notification Information

Faculty, staff, and students are asked to regularly monitor official communications issued by the University. When a situation warrants, mass text and voice messages and emails containing emergency information will be sent. The latest information is posted on the UM homepage and the Emergency Preparedness Web site at www.miami.edu/prepare.

Information is also available via the University’s Emergency Information Hotline at 1-800-227-0354. Emails will be sent in the form of dated Storm Alert advisories. 

Campus Safety Phone Numbers

Life-Threatening Emergency at Any Campus: 911

Coral Gables Campus 
UM Police Department: 305-284-6666 
Facilities Work Orders: 305-284-8282

Miller School Campus 
Public Safety Department: 305-243-6000 
Facilities Work Orders: 305-243-6375, Option 1 

Rosenstiel School Campus 
Campus Safety: 305-710-7991 
Facilities Work Orders: 305-421-4815


Advisory 2: Tuesday, September 5, 3:45 p.m.

The University of Miami is closely monitoring Hurricane Irma, a major category 5 storm with maximum sustained winds of 185 mph, which is currently located approximately 1,475 miles east-southeast of Miami-Dade County. The potential for impacts to South Florida are increasing and plans are being rapidly implemented to ensure the safety of our University Community and facilities. The earliest time South Florida would experience impacts is Friday.

University leadership has decided to cancel all classes and student-related events on the Coral Gables and Rosenstiel School campuses Wednesday through Friday, September 6-8. All weekend classes are also cancelled. The University is strongly encouraging all students on the Coral Gables and Marine campuses to leave South Florida. At a minimum, students will be given 48 hours notice to return before classes will resume, and an exact date for the resumption of classes on the Coral Gables and Marine campuses has not been set.

President Frenk has declared a State of Emergency to emphasize the importance of response to this critical threat to life-safety and ensure all necessary University resources are being allocated to prepare for this storm. The University’s Emergency Operations Center will be activated tomorrow to ensure a coordinated University response over the coming days.

An additional communication will be issued later this afternoon with information on changes or cancellations of classes on the Miller School campus. Offices on all the campuses will be open tomorrow. There are no changes to other campus or clinical operations at this time. Updated information will follow later today and tomorrow regarding potential changes.

Students living on campus will have mandatory floor meetings tonight and receive information from staff in their residential colleges; all students should communicate with their parents about their plans. Faculty and staff should make sure that their unit and personal emergency plans are in place.

The new leadership open houses scheduled for Wednesday and Thursday, September 6 and 7, on the Miller School and Coral Gables and campuses have been postponed; new dates will be announced.

Employees: The time card approval deadline has been moved to tomorrow, Wednesday, September 6 at 3 p.m. Because of early approval, you will need to estimate any missed punches for tomorrow before approving the timecard. If you have any questions, please email the Payroll Office at etk.payroll@miami.edu.

The University community is urged to monitor UM Emergency Management social media accounts www.facebook.com/UMiamiENN and www.twitter.com/UMiamiENN for interim updates.

For additional information on how prepare for hurricanes, visit the UM Hurricane Preparedness website.

The UM Crisis Decision Team will meet again this evening, and another Storm Alert will be issued tomorrow.

******************************************************

The following are action guidelines that should be taken now to ensure you are prepared to weather the storm:

  • All members of the UM community should take steps to ensure that the University can communicate with you during an emergency. Make sure the University has your personal contact and emergency contact information.
    • Students: Go to Cane Link and confirm or update your emergency contact information.
    • Faculty and Staff: Go to Workday and confirm or update your contact information.
  • Ensure you have an emergency kit with essential supplies you would need for a minimum of 72 hours after a disaster.
  • Back up all computer files on a cloud-based or network storage solution.
  • Students living on-campus will receive additional information from staff in their residential colleges.
  • All employees and students should ensure their work area and homes are appropriately prepared. We also highly recommend you take pictures of your work space, including high-value assets, and home before any impacts.
  • Add your supervisor’s phone number and UM Emergency Information Hotline (800-227-0354) to your cell phone contacts.
  • Monitor Official UM Emergency Management Social Media Accounts: Facebook and Twitter
  • Supervisors and unit emergency planners should confirm through the UReady Continuity Planning System that their unit’s continuity plan is up-to-date and that all relevant emergency plans and policies are readily accessible.
  • Each unit’s human resources partner can use the “UM Emergency Contact Information” Report in Workday to provide management with the latest contact information for all employees in the unit. Printed copies of this report should be maintained by managers and a copy uploaded into UReady.

******************************************************

Emergency Notification Information

Faculty, staff, and students are asked to regularly monitor official communications issued by the University. When a situation warrants, mass text and voice messages and emails containing emergency information will be sent. The latest information is posted on the UM homepage and the Emergency Preparedness Web site at www.miami.edu/prepare.

Information is also available via the University’s Emergency Information Hotline at 1-800-227-0354. Emails will be sent in the form of dated Storm Alert advisories.

Campus Safety Phone Numbers

Life-Threatening Emergency at Any Campus: 911

Coral Gables Campus
UM Police Department: 305-284-6666
Facilities Work Orders: 305-284-8282

Miller School Campus
Public Safety Department: 305-243-6000
Facilities Work Orders: 305-243-6375, Option 1

Rosenstiel School Campus
Campus Safety: 305-710-7991
Facilities Work Orders: 305-421-4815


ENN Alert: Tuesday, September 5, 1:30 p.m.

The President's Cabinet met just a few minutes ago and the following decisions were made regarding class cancellations for the Coral Gables and Marine Campuses:

Coral Gables Campus: Classes and all student related events are cancelled for Wednesday, Thursday, and Friday.

Marine Campus: Classes and all student related events are cancelled for Wednesday, Thursday, Friday.

Medical Campus: An additional communication will follow later this afternoon with more detailed information on changes or cancellations for classes on the Medical Campus.

There are no changes to other campus or clinical operations at this time. Additional information will follow later today and tomorrow regarding potential changes.


Advisory 1: Monday, September 4, 7:30 p.m.

The University of Miami is closely monitoring Hurricane Irma, which is currently located approximately 1,775 miles east-southeast of Miami-Dade County.

The current track of the storm does bring it toward South Florida, but given the margin of error in the forecast it is still too early to know what, if any, impacts will be experienced. The earliest reasonable time South Florida would experience impacts is Friday.

The UM Crisis Decision Team will continue to actively monitor and assess the situation over the coming days. The University is ready to take comprehensive preparatory actions if needed. At this time, all classes, events, and clinical activities are operating on a regular schedule, and there are no plans to reschedule or curtail overall operations.

All members of the UM community should take steps to ensure that the University can communicate with you during an emergency. Make sure the University has your personal contact and emergency contact information.

Students: Go to Cane Link and confirm or update your emergency contact information.

Faculty and Staff: Go to Workday and confirm or update your contact information.

Students living on campus will receive information from staff in their residential colleges; all students should communicate with their parents about their plans. Faculty and staff should make sure that their unit and personal emergency plans are in place.

The University community is urged to monitor UM Emergency Management social media accounts www.facebook.com/UMiamiENN and www.twitter.com/UMiamiENN for interim updates.

For additional information on how prepare for hurricanes, visit the UM Hurricane Preparedness website.

The UM Crisis Decision Team will meet again tomorrow afternoon, and another Storm Alert will be issued tomorrow evening.

******************************************************

Emergency Notification Information

Faculty, staff, and students are asked to regularly monitor official communications issued by the University. When a situation warrants, mass text and voice messages and emails containing emergency information will be sent. The latest information is posted on the UM homepage and the Emergency Preparedness Web site at www.prepare.miami.edu.

Information is also available via the University’s Emergency Information Hotline at 1-800-227-0354. Emails will be sent in the form of dated Storm Alert advisories.

Campus Safety Phone Numbers

Life-Threatening Emergency at Any Campus: 911

Coral Gables Campus

UM Police Department: 305-284-6666
Facilities Work Orders: 305-284-8282

Miller School Campus

Public Safety Department: 305-243-6000
Facilities Work Orders: 305-243-6375, Option 1

Rosenstiel School Campus

Campus Safety: 305-710-7991
Facilities Work Orders: 305-421-4815



topics: