The U’s got talent—student employee hiring how-to

The U’s got talent—student employee hiring how-to

Art by: Tina Talavera
By Life@TheU

Art by: Tina Talavera

The U’s got talent—student employee hiring how-to

By Life@TheU
Whether you’re hiring a student for the first time or need a refresher on the process, here’s what you need to know about employing students at the U.

With the fall semester around the corner, students will soon be back on campus and many of them will be looking for part-time job opportunities on campus. Read on to know where to go for resources, training, and how to find the right student. 

Start with JobX, your portal
The first step to hiring students involves posting the position on JobX, the University’s student employment job posting system containing both on- and off-campus job listings. On the site, employers can post jobs, find policies and procedures, and download the JobX training tutorial user guide. Login with your UM credentials to post and manage jobs, and access student applications. 

The manager tool kit will help new student managers get started, find important forms that need to be completed and access resources to help you navigate Workday, which is where the actual hiring is done

Become a Workday master
University employees can register to attend a 90-minute live webinar that will cover hiring students into shell jobs, adding job assignments, processing student pay changes, and ending student job assignments. 

To register for a session login to ULearn and search for “Student Hiring or “Student Employee Hiring Process Webinar.” Select one of two sessions based on the type of student employee you hire.

Hourly paid students
Tuesday, Aug. 6 from 2 p.m. to 3:30 p.m.

Bi-weekly stipend paid students and graduate assistants
Wednesday, Aug. 7 from 2 p.m. to 3:30 p.m.

Understand job profiles
The University offers on-campus employment programs for students, including Federal Work-Study, Student Assistant, and Lead Miami (formerly Miami Commitment). Learn more. 

Meet potential student employees
Meet new undergraduate students seeking part-time on-campus employment opportunities at the student job fair. University departments should register by Aug. 6 to reserve a table and participate in the job fair. Space is limited.

Thursday, Aug. 22 from 2 p.m. to 4 p.m.
Whitten University Center, Lower Lounge

Are you doing it right?
Learn tips and best practices for hiring student employees, including crafting job descriptions, conducting interviews, and supervising student employees. Register now to attend an information session.

Tuesday, Aug. 13 from 3 p.m. to 4 p.m.
Whitten University Center, Office of Undergraduate Admission

Need more help?
Student employee managers can get one-on-one assistance during drop-in lab hours. The Office of Student Financial Assistance and Employment staff is available to answer all your questions about posting jobs in JobX and using Workday. Space is limited. Bring all relevant information with you.

Tuesday, Aug. 13 from 10 a.m. to noon
School of Law Library, room D236

Thursday, Aug. 15 from 1 p.m. to 3 p.m.
School of Law Library, room D236

What else should you know?
Answers to the most commonly asked questions can likely be found among the student employment policies and procedures available on JobX. Access Workday tip sheets and frequently asked questions for student employee managers.