Hurricane Matthew – Advisory 6
By UM News

Hurricane Matthew – Advisory 6
By UM News
All of the University of Miami campuses have been surveyed for damage, and conditions are safe for movement on each campus.

Read Other UM Information Regarding Hurricane Matthew


Friday, October 7, 12:30 p.m.

All of the University of Miami campuses have been surveyed for damage, and conditions are safe for movement on each campus.

Coral Gables and Rosenstiel Campuses – All classes and events are cancelled / closed today, Friday, October 7. The residential dining facilities are open, and the Herbert Wellness Center, Shalala Student Center, and Student Health Service will open at 1 p.m. Normal operations on the two campuses will resume tomorrow, Saturday, October 8.

Medical Campus and UHealth: All clinics, research, classes and events at the Miller School of Medicine and all UHealth facilities remain canceled/closed today, Friday, October 7. Non-essential operations include regular clinic appointments and outpatient elective procedures. 

Bravo-designated employees – employees scheduled to work AFTER the storm arrived at 7 a.m. today to work their full assigned 12-hour shift. Employees with questions about their schedule should direct any inquiries to their supervisor.

Miller School of Medicine students should follow specific instructions related to coursework already sent out by respective medical education deans.

Tomorrow night’s football game versus the Florida State Seminoles is still planned to go on as scheduled.

This is the final Storm Alert advisory on Hurricane Matthew.

Emergency Notification Information

Faculty, staff, and students are asked to regularly monitor official communications issued by the University. When a situation warrants, mass text and voice messages and emails containing emergency information will be sent. The latest information is posted on the UM homepage and the Emergency Preparedness Web site at www.miami.edu/prepare.

Information is also available via the University’s Emergency Information Hotline at 1-800-227-0354. Emails will be sent in the form of dated Storm Alert advisories.

Campus Safety Phone Numbers

Life-Threatening Emergency at Any Campus: 911

Coral Gables Campus
UM Police Department: 305-284-6666
Facilities Work Orders: 305-284-8282

Miller School Campus
Public Safety Department: 305-243-6000
Facilities Work Orders: 305-243-6375, Option 1

Rosenstiel School Campus
Campus Safety: 305-710-7991
Facilities Work Orders: 305-421-4815


Thursday, October 6, 10:30 a.m.

Hurricane Matthew is approximately 170 miles southeast of Miami-Dade County and currently has maximum sustained winds of 125 mph (Category 3).

The University of Miami has completed its storm preparations on all campuses in advance of the impact later today. The weather is expected to deteriorate by 12 p.m., and the worst conditions will be this evening and through tomorrow morning. In Miami-Dade County, tropical storm winds, which range from 39 to 73 mph, are expected, as well as heavy rain and some street flooding.

All members of the University community should be sheltered in place by 12 p.m.

The following closures and changes were announced yesterday:

Coral Gables and Rosenstiel Campuses – The campuses will remain closed through Thursday and Friday, October 6-7. All operations, classes, and events are cancelled / closed, except for residence dining halls. If dining halls are closed due to tropical storm force winds, MRE’s (Meals Ready to Eat) will be provided to those in residential colleges.

Miller School Campus and UHealth Facilities - All non-essential clinical operations, research, classes, and events are cancelled on the Miller School campus and satellite facilities on Thursday and Friday, except for essential operations.

The UM Emergency Information Hotline at 800-227-0354 has been activated, and live operators are available to answer questions.

Following the storm all campuses will be surveyed for damage and an advisory will be issued when conditions are safe for movement on each campus.

The University community is urged to monitor UM Emergency Management social media accounts www.facebook.com/UMiamiENN and www.twitter.com/UMiamiENN for interim updates.

For tips on hurricane preparedness, refer to the guidelines below or visit the UM Hurricane Preparedness website.

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Ensure you are in a safe location before storm winds are due to arrive.

During

  • Follow directions from your superior/University Officials.

  • Keep your family members / loved ones informed on what is occurring.

  • Remain indoors.

  • Do not open exterior doors or windows.

  • Refrain from using alcohol or other impairing substances.

After

  • Remain inside until local or University Officials say it’s safe to leave. The majority of storm fatalities happen after the storm. If you must go outside, be cautious of fallen objects and downed electric wires.

  • Students and employees should contact family members by any available means and advise them you are okay.

  • Employees are encouraged to check in with their supervisor or designee to inform him/her your status and where you can be reached.

  • Students, faculty, or staff who are forced to evacuate or temporarily relocate to another area should notify the University of these changes.

  • Await further instructions from University Officials.

  • Check for updates at www.miami.edu/prepare or 1-800-227-0354. 


Wednesday, October 5, 12:30 p.m.

Due to Hurricane Matthew, the University of Miami is making the following closures and changes to operations:

Coral Gables and Rosenstiel Campuses – All operations, classes, and events are cancelled / closed as of 5:00 p.m. today, except for residence dining halls. The campuses will remain closed through Thursday and Friday, October 6-7. There are no plans to evacuate the Coral Gables campus.

Family Weekend activities on Friday are cancelled. Refunds are available; parents can email familyweekend@miami.edu.

Miller School Campus and UHealth Facilities - The Miller School campus and satellite UHealth facilities will remain on a normal schedule for the remainder of today. All non-essential clinical operations, research, classes, and events are cancelled on the Miller School campus and satellite facilities on Thursday and Friday, except for essential operations.

All managers are encouraged to use discretion on addressing employee concerns for preparing themselves and their families.

The National Weather Service reports that South Florida will start experiencing the storm's impact early tomorrow through Friday. 

The University community is urged to monitor UM Emergency Management social media accounts www.facebook.com/UMiamiENN and www.twitter.com/UMiamiENN for interim updates.

For tips on hurricane preparedness, refer to the guidelines below or visit the UM Hurricane Preparedness website.

******************************************************

Ensure you are in a safe location well before storm winds are due to arrive.

During

  • Follow directions from your superior/University Officials.

  • Keep your family members / loved ones informed on what is occurring.

  • Remain indoors.

  • Do not open exterior doors or windows.

  • Refrain from using alcohol or other impairing substances.

After

  • Remain inside until local or University Officials say it’s safe to leave. The majority of storm fatalities happen after the storm. If you must go outside, be cautious of fallen objects and downed electric wires.

  • Students and employees should contact family members by any available means and advise them you are okay.

  • Employees are encouraged to check in with their supervisor or designee to inform him/her your status and where you can be reached.

  • Students, faculty, or staff who are forced to evacuate or temporarily relocate to another area should notify the University of these changes.

  • Await further instructions from University Officials.

  • Check for updates at www.miami.edu/prepare or 1-800-227-0354. 


Tuesday, October 4, 7:45 p.m.

The University of Miami continues to closely monitor Hurricane Matthew, which is currently located approximately 560 miles SE of Miami-Dade County.

A large portion of the Florida peninsula is still included in the three-day forecast cone. The National Weather Service (NWS) has given South Florida a 66% chance of experiencing tropical storm conditions and a less than 18% chance of experiencing hurricane conditions. The earliest time South Florida would experience impacts is late Wednesday. 

All classes, events, and clinical activities are operating on a regular schedule tomorrow, Wednesday, October 5. The University CDT has met four times since Sunday and will meet again at 11:45 a.m. tomorrow to re-assess conditions and to consider changes to operations and possible closures. The next Storm Alert Advisory will be issued at approximately 12:30 p.m. tomorrow.

As a precautionary measure, the University is shuttering facilities on its three campuses and taking comprehensive preparatory actions.

  • Based on the current forecast, there are no plans to evacuate the Coral Gables campus.

  • At the Rosenstiel School campus, preparations are being accelerated in case conditions warrant the closing of the campus by Wednesday evening.

The University community is urged to monitor UM Emergency Management social media accountswww.facebook.com/UMiamiENN and www.twitter.com/UMiamiENN for interim updates.

For tips on hurricane preparedness, refer to the guidelines below or visit the UM Hurricane Preparedness website.

******************************************************

The following are action guidelines that should be taken now to ensure you are prepared to weather the storm:

  • All members of the UM community should take steps to ensure that the University can communicate with you during an emergency. Make sure the University has your personal contact and emergency contact information.

    • Students: Go to Cane Link and confirm or update your emergency contact information.

    • Faculty and Staff: Go to Workday and confirm or update your contact information.

  • Ensure you have an emergency kit with essential supplies you would need for a minimum of 72 hours after a disaster.

  • Back up all computer files on a cloud-based or network storage solution.

  • Students living on-campus will receive additional information from staff in their residential colleges.

  • All employees and students should ensure their work area and homes are appropriately prepared. We also highly recommend you take pictures of your work space, including high-value assets, and home before any impacts.

  • Add your supervisor’s phone number and UM Emergency Information Hotline (800-227-0354) to your cell phone contacts.

  • Monitor Official UM Emergency Management Social Media Accounts: Facebook and Twitter

  • Supervisors and unit emergency planners should confirm through the UReady Continuity Planning System that their unit’s continuity plan is up-to-date and that all relevant emergency plans and policies are readily accessible.

  • Each unit’s human resources partner can use the “UM Emergency Contact Information” Report in Workday to provide management with the latest contact information for all employees in the unit. Printed copies of this report should be maintained by managers and a copy uploaded into UReady.

******************************************************

Emergency Notification Information

Faculty, staff, and students are asked to regularly monitor official communications issued by the University. When a situation warrants, mass text and voice messages and emails containing emergency information will be sent. The latest information is posted on the UM homepage and the Emergency Preparedness Web site at www.miami.edu/prepare.

Information is also available via the University’s Emergency Information Hotline at 1-800-227-0354. Emails will be sent in the form of dated Storm Alert advisories.

Campus Safety Phone Numbers

Life-Threatening Emergency at Any Campus: 911

Coral Gables Campus
UM Police Department: 305-284-6666
Facilities Work Orders: 305-284-8282

Miller School Campus
Public Safety Department: 305-243-6000
Facilities Work Orders: 305-243-6375, Option 1

Rosenstiel School Campus
Campus Safety: 305-710-7991
Facilities Work Orders: 305-421-4815


Tuesday, October 4, 10:00 a.m.

The University of Miami continues to closely monitor Hurricane Matthew, which is currently located approximately 640 miles SE of Miami-Dade County.

The latest forecast track has shifted the forecast west and a large portion of the Florida peninsula is now included in the five-day forecast cone. The National Weather Service (NWS) has given South Florida a 60% chance of experiencing tropical storm conditions and a less than 15% chance of experiencing hurricane conditions. The earliest time South Florida would experience impacts is late Wednesday.  

All classes, events, and clinical activities are operating on a regular schedule. The University CDT has met three times since Sunday and will meet again this evening to re-assess conditions and any changes to operations will then be communicated to the University community.

As a precautionary measure, the University will be shuttering facilities on its three campuses and taking comprehensive preparatory actions.

  • Based on the current forecast, there are no plans to evacuate the Coral Gables campus.
  • At the Rosenstiel School campus, preparations are being accelerated in case conditions warrant the closing of the campus by Wednesday evening.

The University community is urged to monitor UM Emergency Management social media accountswww.facebook.com/UMiamiENN and www.twitter.com/UMiamiENN for interim updates. Additional Storm Alert Advisories will be issued if warranted based on changing conditions.

For tips on hurricane preparedness, refer to the guidelines below or visit the UM Hurricane Preparedness website.

******************************************************

The following are action guidelines that should be taken now to ensure you are prepared to weather the storm:

All members of the UM community should take steps to ensure that the University can communicate with you during an emergency. Make sure the University has your personal contact and emergency contact information.

  • Students: Go to Cane Link and confirm or update your emergency contact information.
  • Faculty and Staff: Go to Workday and confirm or update your contact information. 
  • Ensure you have an emergency kit with essential supplies you would need for a minimum of 72 hours after a disaster.
  • Back up all computer files on a cloud-based or network storage solution.
  • Students living on-campus will receive additional information from staff in their residential colleges.
  • All employees and students should ensure their work area and homes are appropriately prepared. We also highly recommend you take pictures of your work space, including high-value assets, and home before any impacts.
  • Add your supervisor’s phone number and UM Emergency Information Hotline (800-227-0354) to your cell phone contacts.
  • Monitor Official UM Emergency Management Social Media Accounts: Facebook and Twitter
  • Supervisors and unit emergency planners should confirm through the UReady Continuity Planning System that their unit’s continuity plan is up-to-date and that all relevant emergency plans and policies are readily accessible.
  • Each unit’s human resources partner can use the “UM Emergency Contact Information” Report in Workday to provide management with the latest contact information for all employees in the unit. Printed copies of this report should be maintained by managers and a copy uploaded into UReady.

******************************************************

Employees: Review Your Time Cards Today

Please review all time cards no later than 1:00 PM today and make any necessary edits and corrections of missed punches and blank time cards, where required. 

******************************************************

Emergency Notification Information

Faculty, staff, and students are asked to regularly monitor official communications issued by the University. When a situation warrants, mass text and voice messages and emails containing emergency information will be sent. The latest information is posted on the UM homepage and the Emergency Preparedness Web site at www.miami.edu/prepare.

Information is also available via the University’s Emergency Information Hotline at 1-800-227-0354. Emails will be sent in the form of dated Storm Alert advisories.

Campus Safety Phone Numbers

Life-Threatening Emergency at Any Campus: 911

Coral Gables Campus
UM Police Department: 305-284-6666
Facilities Work Orders: 305-284-8282

Miller School Campus
Public Safety Department: 305-243-6000
Facilities Work Orders: 305-243-6375, Option 1

Rosenstiel School Campus
Campus Safety: 305-710-7991
Facilities Work Orders: 305-421-4815


Monday, October 3, 9:00 a.m.

The University of Miami continues to closely monitor Hurricane Matthew, which is currently located approximately 800 miles SSE of Miami-Dade County. 

The current forecast track keeps the center of Hurricane Matthew east of the Florida coast. However, given the size of the system and margin of error in the forecast, the potential of the storm impacting South Florida cannot be ruled out. The National Weather Service (NWS) has given South Florida a 20-30% chance of experiencing Tropical Storm conditions and a less than 5% chance of experiencing hurricane conditions. The earliest time South Florida would experience impacts is late Wednesday.

The UM Crisis Decision Team will continue to actively monitor and assess the situation over the coming days. At this time, all classes, events, and clinical activities are operating on a regular schedule, and there are no plans to reschedule or curtail overall operations.

The University community is urged to monitor UM Emergency Management social media accountswww.facebook.com/UMiamiENN and www.twitter.com/UMiamiENN for interim updates. Additional Storm Alert Advisories will be issued if warranted based on changing conditions.

For additional information on how prepare for hurricanes, visit the UM Hurricane Preparedness website.

******************************************************

Emergency Notification Information

Faculty, staff, and students are asked to regularly monitor official communications issued by the University. When a situation warrants, mass text and voice messages and emails containing emergency information will be sent. The latest information is posted on the UM homepage and the Emergency Preparedness Web site at www.miami.edu/prepare.

Information is also available via the University’s Emergency Information Hotline at 1-800-227-0354. Emails will be sent in the form of dated Storm Alert advisories.

Campus Safety Phone Numbers

Life-Threatening Emergency at Any Campus: 911

Coral Gables Campus
UM Police Department: 305-284-6666
Facilities Work Orders: 305-284-8282

Miller School Campus
Public Safety Department: 305-243-6000
Facilities Work Orders: 305-243-6375, Option 1

Rosenstiel School Campus
Campus Safety: 305-710-7991
Facilities Work Orders: 305-421-4815


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